UPDATES&INSIGHTS: Advisory – Is it Time for Your HR Annual Check-Up?

By Sara Harris, HoganTaylor Advisory Consulting Manager

Is it time for your HR Annual Check-Up?

The first January of the new decade has come and gone in a flash!  If you are recovering from W-2 and 1099 season, or just really finding your groove again after the holidays, February may be the prime time to conduct an assessment of the compliance requirements and supporting operations in your HR organization.

4 Factors to Evaluate When Assessing Your HR Operations

There are 4 key points we like to review with clients when considering HR compliance and day-to-day operations to keep things running smoothly!

1. Company Size (Employee Count)

State and federal requirements often vary based upon the number of employees you have working for your organization. For example, Equal Employment Opportunity (EEO) reporting is required when you have 100 or more employees, or over 50 employees when you have federal contracts, while Americans with Disabilities Act (ADA) typically applies to employers who have only 15 employees.

2. Industry Requirements

Oil and Gas? Healthcare? Financial Sector? Non-Profit? Each industry may impose its own set of compliance regulations regarding employee reporting, tracking and/or safety related requirements. For example, in Healthcare, ensuring staff licensing, continuing education and competency evaluation is maintained in accordance with applicable guidelines and readily available for state and federal audits.

3. Funding Sources

How your organization is funded can also trigger additional compliance requirements. Private companies may have less scrutiny than those operating a business based upon state or federal contracts. Federal funding often requires adherence to programs regulated by the Office of Federal Contracts Compliance Programs (OFCCP) under the Department of Labor’s (DOL) umbrella.  It’s important to understand and align organizational processes to requirements that are tied to your funding source.

4. Employee Handbook

Consider how often your handbook is reviewed and updated with requirements applicable to your organization, as well as the timeliness of adding new law updates and regulations.  States have experienced policy updates on several fronts, one of the most significant relating to medical or recreational marijuana and the various policies employers need to consider.  There also have been federal updates to the Fair Labor Standards Act (FLSA) and overtime rules, impacting more organizations that what some had originally anticipated.